Open API and webhook architecture
Integrate project events so status changes trigger downstream actions automatically.
PROJECT CONTROLS • SCHEDULE CERTAINTY • CONTRACT DISCIPLINE • OPS CONNECTED
Project controls that keep schedule, scope, and execution in sync.
PolarPath Project Management is built for teams comparing Procore, Buildertrend, monday.com, or Asana— but needing deeper linkage between planning, issue control, dispatch, CRM, and finance in one platform. Every milestone has an owner. Every dependency is visible. Every contract commitment stays tied to delivery reality.
Project managers
Schedulers
Field & ops
Leadership
Finance
1
schedule model
Dependencies, milestones, owners, and status live in one source of truth.
Live
delivery signals
Progress vs plan, blockers, and slippage risk stay visible—before it compounds.
Linked
contract discipline
Scope, amendments, delivery, and finance stay tied to live project context.
Core Surfaces
These are the screens that keep delivery tight: portfolio command, schedule intelligence, issue control, contract discipline, and finance visibility.
One command layer for status, owners, and governance checkpoints.
Run active portfolios with clarity: project stage, accountable owners, milestones, risks, and commercial context—without stitching tools together.
- Projects command layer for execution stages and governance
- Cross-team planning continuity for office, field, leadership alignment
- Decision-ready health signals without manual reporting
Schedule intelligence built on dependencies—not spreadsheets.
Plan with linked sequencing so teams can see what depends on what, who owns the next milestone, and where slippage will hit first.
- Dependency-based scheduling across phases and workstreams
- Milestone accountability with clear ownership
- Status-history context for audits and post‑project review
Resolve blockers fast—with owners and escalation logic visible.
Capture RFIs and issues, route ownership, track status progression, and escalate early when delivery risk appears. Communication and actions stay tied to the project record.
- RFI management with accountable owners
- Issue workflows that surface risk early
- Integrated communication history attached to project context
Contract discipline that stays tied to execution reality.
Store scope and terms where teams work. Preserve amendment history. Tie delivery actions back to commitments so decisions are defensible and consistent.
- Contracts management inside project and customer workspaces
- Scope & amendment visibility with clean history
- Risk reduction through one authoritative project record
Executive visibility without broken linkage.
When project status ties to invoices and balances, leadership gets clean reviews: what’s on track, what’s at risk, and what’s financially true—fast.
- Invoice & balance visibility connected to delivery status
- Realtime KPI drilldowns for portfolio reviews
- Leadership-ready outputs with reliable narratives
Delivery Simulator
Click the lifecycle. The project record stays intact from planning to execution to finance—without rebuilding context.
Project record
Audit-ready
Governance
Today
Milestones assigned → owners confirmed
Accountability is explicit so delivery doesn’t drift.
Planning
Live
Schedule baseline established
Dependencies and phases define the sequence and execution expectations.
Project API, integration, and automation coverage
Automate planning, communications, operations, and reporting. Keep project state changes observable and actionable.
Status and activity event streaming
Publish project state changes into notifications, automations, and external data pipelines.
Realtime and reporting endpoints
Power live portfolio dashboards, drilldowns, and exports for delivery and executive control.
Telephony endpoints
Support project communication workflows with calling, recordings, callbacks, and context history.
Google OAuth connectors
Connect Gmail and Calendar so scheduling and communication stay linked to project records.
Email activity integration
Keep project-related communication history synchronized for cleaner accountability.
Customer coordinate sync APIs
Connect project and account location data to territory and map intelligence.
QuickBooks-ready positioning
Support project-to-finance continuity with cleaner invoice and reporting synchronization options.
FAQ
What buyers ask when they’re serious about project controls.
How is this different from typical project tools?
Typical tools manage tasks. PolarPath manages delivery: schedule + ownership + issue control + contract discipline,
connected to dispatch and finance so teams don’t lose truth as work moves downstream.
Can we run governance and audits cleanly?
Yes. Status history, ownership, milestone progression, and record-linked communication make reviews faster,
more defensible, and easier to standardize across projects.
Can we automate project status and reporting?
Yes. Webhooks, event streaming, and reporting endpoints are designed so project events can trigger routing,
notifications, data sync, dashboards, and exports.
Want schedule certainty without spreadsheet glue?
In a walkthrough, we’ll map your delivery process and show how PolarPath keeps planning, execution, and finance connected.